Help Wanted: Office Manager

Job Description: Office Manager

Earth Village Education is seeking an Office Manager to be a vital part of our team as we develop our organization and expand our outreach and impact in the northern Virginia area. Primary responsibilities will include answering phones, responding to emails, overseeing program registrations, managing information and photo databases, bookkeeping, advertising and marketing classes and events, and assisting with grant applications.

  • Hours: Part-time, year-round, approximately 15 – 20 hours per week. Ideally, the Office Manager will work three or four partial days (3 to 6 hours) per week from Monday to Friday.
  • Location: the office at our campus (a 97-acre farm and nature preserve), located at 9125 Lake Daniel Road, Marshall, VA 20115.
  • Compensation: Hourly, starting at $12/hour. Compensation commensurate with experience.
  • Start date: as soon as possible.

About us

Earth Village Education is a nonprofit nature education organization based in northern Virginia. Our primary campus is a 97-acre farm and nature preserve located just outside the town of Marshall, about 45 miles west of Washington, DC. Our mission is to transform culture and renew the earth by empowering individuals through education in nature connection, environmental stewardship, and community development. EVE is a very young organization (just over two years old) with only a few staff, and we’re still in our “start-up” phase in many ways. We have three main program areas:

  • Adult classes. Each year we offer about thirty classes for adults about topics such as wild edible plants, blacksmithing, beekeeping, hide tanning, fire by friction, beverage fermenting, wool felting, and wilderness medicine. Classes run anywhere from a few hours to several days long, and enrollment is generally between 6 and 20 students per class.
  • Youth programs. We plan to launch a number of youth education programs in 2017, such as summer camps, after-school nature clubs, homeschool nature connection classes, school field trips, and programs for Boy and Girl Scout troops, Boys and Girls Clubs, church youth groups, etc.
  • Community-building events, such as classes geared for “the whole family,” open houses, festivals, potlucks, skill shares, movie nights, lectures, etc.

Primary responsibilities

  • Customer service. Answering phones, responding to emails.
  • Registrar. Data entry, composing/responding to student emails, pre- and post-class communication with students.
  • Databases. Maintaining our database of students and donors (we use a simple cloud-based database called AirTable), developing and maintaining a database of photos from EVE programs.
  • Finances/bookkeeping. Basic bookkeeping in Quickbooks, filing and paying sales tax, filing receipts. Quickbooks proficiency and/or general bookkeeping experience is preferred, but not required. We can provide Quickbooks training.
  • Marketing. Posting events to online community calendars, updating social media, postering/flyering, creating email newsletters, writing and distributing press releases.
  • Website. Adding classes and events to our website, adding posts to our blog. WordPress proficiency and/or general website maintenance experience is preferred, but not required. We can provide WordPress training.
  • Grant-writing. Seeking grants that are a good match for our organization, completing and submitting grant applications with assistance and input from EVE’s executive director, maintaining records and reports about how grant funds have been used.
  • General. Filing paperwork, improving organization and efficiency of office systems (databases, filing, communication systems), ordering supplies and materials as needed, doing research, etc.

Qualifications

  • Associate’s degree or equivalent job experience.
  • Two years experience working in an office setting. Preferred: experience working at a school, nature education center, youth camp, youth therapeutic organization, or similar.
  • Able to pass a background check.

Desired attributes

  • Strong, self-directed, proactive work ethic. Ability to work independently to initiate and complete projects and solve problems.
  • Excellent communication and collaboration skills. Ability to give and receive feedback and work as part of a team.
  • Organized, fast learner, able to switch from one task to another quickly as necessary.
  • Good writing and computer skills. Preferred: familiarity with Mac/Apple computers and software. Additionally, experience with Quickbooks, WordPress, and spreadsheet software (we use Apple Numbers). Less important, but an excellent “bonus” attribute: experience with Adobe Photoshop, Illustrator, and/or InDesign.

Compensation/benefits

  • Salary commensurate with experience, starting at $12/hour.
  • Flexible work schedule. Possibility of extended vacation during winter months.
  • Free attendance at EVE classes (space permitting).

How to apply

  • Email a cover letter (introducing yourself and explaining your interest in this position) and resume (detailing your education and experience) to “admin@earthvillageeducation.org”
  • The position will remain open until filled.